Employment Opportunities

Employee Status: Full-time

The UBCA Operations Administrative Assistant will work directly with, and report to, the Director
of Operations. The duties of the Operations Administrative Assistant shall include the following:

1. Serves as an Administrative Assistant to the Director of Operations. This position carries
a broad scope of responsibility touching every facet of operations and specifically
focuses on helping the Director of Operations in whatever capacity needed to make the
daily operation happen. This also specifically includes functioning as a receptionist to the
Operations office, and handling operations administrative secretarial tasks dedicated by
the Director of Operations and shall include, but not limited to: serving as the secretary
of the Operations Committee recording and filing, emailing the IR office all meeting
minutes, and keeping the Director of Operations abreast of all action items that arise
from meetings.
2. Serves as the current Director of the Work Program and assists its participants in
creating a master work student schedule, adjusting time clock entries, communicating
important information to the work students, and helping ensure that the work tasks are
covered.
3. Serves as the current Director of Housekeeping. The Operations Administrative
Assistant directly manages the housekeeping staff and potentially several work
scholarship students in keeping the UBCA facilities neat and clean. This also involves
communicating with the Director of Finance for ordering products for housekeeping,
guest rooms and keeping housekeeping closets stocked at all times.
4. The Operations Administrative Assistant will handle all guest room accommodations -
scheduling overnight stays, obtaining registration forms, cleaning of guest rooms,
arranging for payment, and communicating with the Dean of Women and the Head
Kitchen Cook.
5. The Operations Administrative Assistant may be asked to speak in place of the Director
of Operations during monthly Faculty and Staff meetings, if for some reason the Director
of Operations cannot attend.

​

For more information, contact Scott Williams (765) 499-3873